Sales Coordinator

Home2 Suites by Hilton Gillette

Location: Gillette, WY

Looking for your next great sales opportunity while also learning the world of hotel operations?  It’s time to check in with KAJ Hospitality!


We’re looking for an outgoing individual who wants to lead the proactive Sales efforts at the Home 2 Suites in Gillette, WY!


Who We Are

At the Home 2 Suites by Hilton, managed by KAJ Hospitality, our mission is to Inspire people to Aspire, to build a community where all people pursue, fail, and achieve.  How do we do this?  By ensuring our family culture and core values are woven into each business decision we make.  Family is about showing up in good times and in bad and an unrelenting commitment to overcome obstacles together.  At KAJ Hospitality, we employ this practice in every encounter we have!


What You’ll Do

As part of our KAJ Sales and Management Team, you’ll help us achieve and exceed our revenue goals by selling a memorable experience in all market segments of the hotel. 

Sales Responsibilities: 
  • Be first point of contact for all incoming group inquiries. Take all group information and relay to General Manager for analysis. Assist General Manager in follow up with groups to solidify bookings.
  • Build and manage group blocks in OnQ R&I and OnQ PM.
  • Be engaging and relationship driven in day-to-day encounters with customers including mingling with guests during check in, check out and at breakfast to uncover further sales leads and maintain relationships with current accounts and VIP guests.
  • Continually create a memorable experience for guests by delivering “Here for People” Service.
  • Manage the Extended Stay Touch Program. Track arrivals and key dates for in house extended stay guests to provide the required messaging and gifts. Be prepared to share this tracking with General Manager weekly.
  • Assist General Manager with prospecting when requested. Maintain a knowledge of market events and news regarding competition, local businesses and customers to aid in the prospecting effort.
  • Prepare for sales calls and blitzes by putting together collateral and sales gifts.
  • Join General Manager on sales calls and sales blitzes as requested.
  • Join General Manager for community and networking events or attend by self on behalf of the hotel and KAJ.
  • Conduct parking lot drives and take down company information and phone numbers from cars staying at competing hotels.
  • Conduct site tours for prospective clients and guests.
  • Receive group leads from all sources (Meetingbroker, Hotelplanner, CVB, etc,) summarize group needs and work with General Manager to determine pricing and availability. Respond to all group leads as soon as possible, within 4 hours.
  • Keep OnQ Solicitation Management information up-to-date, including blackout dates. Receive corporate RFP requests from Hilton, summarize account requests and work with General Manager to determine pricing and answers to custom questions. Respond to all corporate RFP requests prior to deadline provided.
  • Enter Hilton corporate business cases (CARP) in system once prepared by General Manager.
  • Work with front desk to complete lead sheets for potential groups and LNRs.
  • Keep up-to-date LNR/CNR list posted at the front desk as it is updated by Revenue Manager.
  • Update Market Sales Calendar with special events taking place.
  • Create quarterly goals (Rocks) during quarterly meeting with Home2 leadership team.
  • Attend bi-weekly revenue calls to maintain knowledge of how hotel is performing and future forecast.
  • Maintain sales collateral and sales folders.
  • Keep record of daily tasks completed and turn into General Manager.
  • Enter all sales activities and bookings in Amadeus, including for General Manager. Run and send weekly reports between 3pm-5pm every Friday.
  • Maintain successful working relationship with GM for greater good of hotel revenue.
  • Any other duties directed by General Manager.
Operations Responsibilities
  • Assist with coverage of front desk shifts as needed, including 7am-3pm, 3pm-11pm, night audit, holidays and weekends.
  • Ensure front desk is aware of all active groups and their special needs.
  • Provide support and inclusion and work cohesively with all members of the Leadership Team as well as entire hotel team.
  • Assist with coverage in breakfast and housekeeping as needed.
  • Any other duties directed by General Manager.
Sales Expectations: 
  • Expected to be available when business demands it and be on call as needed by GM.
  • Plan and use time wisely with high levels of production.
  • Assist with Site Tours and Maintenance touch points.
  • Responsible for keeping records of guest room blocks.
  • Ensure prompt response (within 4 hours) to all inquiries and customer requests.


What We Promise

Our Core Values are the heart of how we treat our team, it’s how we promote and reward and what sets us apart from any company that you’ve ever worked at before!  Our employees enjoy both personal and professional growth, community involvement, mentorship, a full benefit and PTO package, and plenty of workplace fun!  Plus, don’t forget huge discounts on Hilton Branded hotels worldwide!


Don’t Take Our Word For It

“KAJ is for the employee. For the guest. They have that point of view, that mentality, and that culture.”

              -Melissa, Director of Sales at KAJ Hospitality



Become part of our KAJ Hospitality-Hilton family and see why so many of our associates have made KAJ Hospitality their career home.



Contact us today – we’re waiting to hear from you!


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